Top Vermont Event Rental Mistakes (and How to Avoid Them)

From the Experts at Big Bears Tent Rentals – A Trusted Vermont Event Rental Company

Planning a wedding or special event in Vermont? Renting tents, tables, and everything in between can feel overwhelming—but it doesn’t have to be.

At Big Bears Tent Rentals, we've seen it all. As a leading Vermont tent company serving the North East Kingdom and beyond, we know what works—and what doesn't. Here are the most common event rental mistakes people make, and how you can avoid them for a flawless experience.

1. Waiting Too Long to Book Rentals

Mistake: Assuming tents and gear will be available last-minute.

Fix: In Vermont, peak wedding and event season fills up fast—especially June through October. Book your event rentals in Vermont at least 6–9 months in advance to secure your preferred style and size.

2. Underestimating Tent Size

Mistake: Choosing a tent that’s too small for guests, dance floors, food service, and bad-weather buffers.

Fix: Work with a professional Vermont tent rental company (like us!) to size your tent properly based on guest count, layout, and add-ons. We’ll make sure you’re covered—literally.

3. Ignoring the Ground Surface

Mistake: Booking a pole tent for a driveway or patio—or not planning for uneven terrain.

Fix: Know your setup surface. Frame tents work great on hard ground, while pole tents need open, grassy areas. We help assess your site so there are no surprises on setup day.

4. Overlooking Weather Prep

Mistake: Assuming a perfect forecast.

Fix: Vermont weather changes quickly. Ask about sidewalls, heaters, and floor options. As one of the most experienced VT tent companies, we always help clients prepare for plan B—just in case.

5. Trying to Coordinate Vendors Alone

Mistake: Managing lighting, rentals, florals, and catering all by yourself.

Fix: Work with a full-service Vermont event rental company that can connect you with trusted vendors, manage logistics, and handle setup and takedown. We also offer fireworks shows and can recommend the perfect wedding venue in Vermont.

Bonus: Not Asking for the Extras

From tables and chairs to lighting and bars, don’t forget the details that turn a tent into an experience. We offer full tent & event rental services throughout Vermont and the North East Kingdom—with free drone footage on qualifying bookings.

Plan Smart, Party Confidently

Avoid the stress and enjoy the moment with Big Bears Tent Rentals—the best tent rental in Vermont. From backyard parties to destination weddings, we’re here to make your vision happen.

📍 Contact us today for a free quote and expert help with your next event in Vermont.